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FAQ University Bibliography

The prerequisite for inclusion of a publication in the university bibliography is its publication, i.e. it has been made available to a broad public for a certain period of time in printed or electronic form. Electronic documents must be available in a stable and long-term manner, e.g. in a repository or in a digital library.

Enter them yourself in the editorial system. If you have registered with ORCID and imported publication data into your profile or entered it there manually, link yourself to our university bibliography with your ORCID profile. Then your publications will be automatically imported from ORCID to our university bibliography.

Alternatively, you can send us lists of your publications to hochschulbibliographietu-dortmundde. We will then incorporate these into the university bibliography. Possible data formats for this are e.g. Word, Excel, PDF etc.

All members of TU Dortmund University can create works and working groups/projects in the university bibliography. Only the TU account is required as log-in; the log-in is connected to the single-sign-on of TU Dortmund University.

If you think a certain person is missing in the university bibliography, register them with a link to the official TU website where the person is listed: hochschulbibliographietu-dortmundde.

Changes to self-created records can only be made as long as the record has the editorial status "new". Once a record has been edited by a librarian, changes can only be requested. To do so, please write to hochschulbibliographietu-dortmundde.

If you publish your publications in the university bibliography, you can include them as a list in your own website and always keep them up-to-date by reporting new titles to us.

Publication lists can be generated from the university bibliography both for individuals and for organizational units such as chairs, institutes, faculties, but also for "virtual" units such as research groups.

Help for creating lists in the system can be found both in the system itself using the "i" icons. Additional tips can be found under 'PubliG - Embedding publication lists in web pages'. If your web pages have already been converted to TYPO3, you can use the plug-in provided by the ITMC. For more information, see Publication lists (ITMC webapp).

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Your contacts:
  • hochschulbibliographietu-dortmundde
  • Information Skills and Publication Support (Editorial Office) Phone: 0231/755-5078
  • Dr. Kathrin Höhner (responsible) Phone: 0231/755-5061

FAQ especially for the creation of data sets

Works

Depending on the publication type, it is possible to import bibliographic data for a work. This is the case if the publication to be captured has a DOI (Digital Object Identifier) or an ISBN. Publications without DOI or ISBN have to be entered completely manually. In order to do so, different tabs (on the left side) have to be gone through; mandatory fields are marked with a "*". The "Save" button should only be selected when all tabs on the left have been gone through.

If you want to assign publications to a specific project, workgroup or organizational unit, e.g. a chair, please select the project or workgroup in the "Belongs to workgroup" field or the organizational unit, e.g. a chair, in the "Belongs to organizational unit" field in the "Administrative data" tab.

For this purpose, it is necessary that you assign the publications directly to the respective organizational unit when entering them in the system (see above).

Publications are visible immediately. The library staff edits your publications if necessary, e.g. by linking them to other authors or to the corresponding journal.

Export is not yet possible.

Mandatory fields are marked with an asterisk (*).

Organizational Units/Working Groups:

An organizational unit is an official institution of TU Dortmund University, such as a chair, an institute or a faculty. Working groups, on the other hand, can also exist temporarily, just like projects. The University Library therefore asks project and working group leaders to create working groups and projects themselves and to assign the publications accordingly.

If you create a project funded by third-party funds, you can enter the ID of the project. On the one hand, standardized IDs are available (identifier type of the sponsor), but you can also select "Other" here and then simply enter the ID.